PDFs, scans, spreadsheets, body-text requests — each one read, typed, validated, and turned into a prepared next step a human approves, never a bad parse that becomes a bad order. Runs on your infrastructure, against your systems of record, with a full audit trail.
Documents arrive the way they always have — an email with a PDF, a scanned image, an Excel export, a body-text request — and a person opens each one, reads it, retypes the fields into a system, decides what it triggers, and tries to remember they already handled it. It is slow, it is inconsistent from one person to the next, and the moment volume spikes the backlog and the typos grow with it. Worse, the same document re-sent, or the same run repeated, quietly creates duplicate orders and duplicate tasks.
The obvious fix is to point an off-the-shelf AI at the inbox and let it read, decide, and post. But a purchase order or invoice commits to price, quantity, dates, and identity — and the moment a model can post those fields to your ERP, one bad parse becomes a wrong order, a duplicate payment, a customer record silently overwritten. That is exactly the authority you cannot hand a model.
Fast — assembled from flow8 building blocks that already exist and are adversarially hardened. A pilot points at one inbound channel with the kill-switch on and runs shadow-first, so you see validated records and prepared tasks before any reach a person.
The same pipeline serves every document type you actually receive — one channel or many.
Digital PDF, scanned image via OCR, and CSV are read and coerced into a validated, structured record — fields, line items, classifications — with no manual re-keying.
Exactly one reviewer task per document, deduped against the database on a content-derived key, so re-sends and overlapping runs never double-create an order or a task.
Digital PDF, scan, and CSV are handled; native spreadsheet and word-processor files are flagged for manual review rather than silently dropped or mis-read — you always know what was and wasn't parsed.
Every document terminates in a prepared draft a human approves. A bad parse can never become a bad order, a wrong invoice posting, or a customer record overwritten on its own.
Each record is stored with its model, prompt version, and confidence, keyed to the decoded document bytes — a durable, trust-by-design trail you can defend to an auditor later.
It reuses hardened primitives, so a single-channel pilot lands documents as validated records plus prepared tasks within days — not a multi-quarter ERP integration project.
The model proposes; a human executes; nothing touching money or identity ever auto-fires. It is the same secure spine every flow8 Solution runs — here worn as document intake.
proposed record on a tamper-evident register — not an action.proposed record on the tamper-evident register.
draft, not act
Intelligent Document Intake watches an inbound channel, drains only the new documents since a stored cursor, and routes each one by type — born-digital PDF first, OCR only when the text layer is empty, CSV via a parser, with native spreadsheet and word-processor files honestly flagged for manual review. Before any model sees the text, the injection pre-scan runs. A schema-locked LLM then acts purely as a suggester — coercing the text into a strict, validated record while the objective fields and the binding decision are computed in code.
Because the LLM is permanently demoted to an advisor over deterministic facts, because money and identity records are capped at prepare-only by construction, and because the extraction row is written before any side-effect on a hash-chained, signed register keyed to the decoded bytes, you get agentic value without ever handing a model the authority to act. Off-the-shelf agents give a model authority first and bolt on guardrails later — flow8 makes the guardrail the architecture.
proposed row and flagged for one human approval. The prepared output is routed to a review queue, never the counterparty.Not rebuilt from scratch — composed from the same governed building blocks every flow8 Solution shares, so it ships in days.
Any business whose work arrives as a document — PO, invoice, contract, RFQ, spec, claims packet — and must be validated against a system of record before anyone acts.
Adopt this one and it plugs into the spine the others already speak.
Watch the first week of documents land as validated records plus prepared, human-owned actions — drafts only, no tasks, full audit trail. When you're ready, flip on the review queue and stack governance, prior-document recall, and downstream ERP write-back on the exact same pipeline.
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